What are your QB Wishes?

In just a moment I’m going to share my QB wishes, but what are yours? Are there things you wish about QuickBooks?

If so, scroll down and share them with everybody!

Here’s what I wish about QuickBooks:

QB Wish #1 – Unapplying Vendor Credits.

I’m always so embarrassed when a client asks me about how to unapply a vendor credit from a vendor bill. It happened again just a few weeks ago.

Phone rings. I pick it up, and it’s Steve, a client I’ve had for a couple years. He’s also a friend. He’s asking me about this, and is a little perplexed. He’s normally very good about figuring this stuff out on his own.

Sheepishly I tell him, “You have to delete it, then re-enter it.”

Awkward silence. Then…

“What?! Are you kidding?” he asks.

“Yea, it’s crazy, I know… but that’s the only way,” I reply, shaking my head as my voice trails off.

Do you feel this way? I mean, here we are, in 2008, and we’re still deleting the vendor credit to unapply it. Doesn’t it seem like there should be a better way to “unhook” it from the bill than deleting it? But right now there isn’t, and there isn’t even a good workaround that I know of. But…

If you know of a good workaround, please share it below.

QB Wish List #2 – Which Transactions are Reconciled?

I’m sure you all have seen the “Cleared” stamp across the green “check” in the Write Checks screen. It’s so nice, because you don’t have to go to the register to see if the check has been reconciled. I’d love to see this feature expanded to other screens too, such as:

  • The Make Deposits screen
  • The Enter Credit Card Charges/Credits screen
  • The Transfer Funds screen (perhaps a small column can be added, so that each side of the transfer can indicate it’s cleared status)

I can’t tell you how many times I’ve wished for this feature. Since I’m a bookkeeper (sometimes people think I’m a CPA, but I’m not) I have to reconcile accounts a lot. I also have to clean up other people’s reconciliation problems.

This little addition would sure would make things easier when we need to track down reconciliation problems. In the mean time, just go to the register, locate the transaction, and see if there is a checkmark next to it in the Cleared column.

QB Wish #3 – Stronger warning when deleting a reconciled transaction.

I’m sure we’ve all done it – deleted a reconciled transaction. I see it a lot. The problem is, it changes the Opening Balance on the next reconciliation. Then people are confused and can’t figure out what went wrong.

Yes, sometimes we need to delete a reconciled transaction. I’m NOT saying we don’t need to, or that it should never be done.

I AM saying that it’s far too easy to delete a reconciled transaction, and the current warning is not strong enough to deter people. I’d like to see something similar to the Restore function:

“Are you sure you want to delete this reconciled transaction? it will alter the Opening Balance of your next reconciliation for this account. Type the word Yes in the box below if you wish to proceed.”

Or something like that. People need to be aware that they are about to perform an operation that may be difficult to correct later.

QB Wish #4 – No Loss of Memorized Reports When Upgrading.

I don’t have any personal experience of this with my clients, but I saw it on a few QB forums and QB blogs that I read. Evidently, some people are losing their Memorized reports when upgrading, especially when upgrading due to using QB Payroll.

This seems unnecessary to me. Perhaps it’s a bug. At any rate, there is a workaround, but you must catch it before upgrading.

Go to each memorized report and export it as a template. Then import it to the new file. Here are step by step instructions.

Go to the Memorized Report list, right click on the report, and select Export Template. Save it to the desktop. Repeat for all memorized reports you want.

Then, after upgrading, import the templates by going to the Memorized Report list, clicking the Memorized Report button at the bottom of the screen, and selecting Import Template.

Once all the templates are imported, go back to your desktop and throw away the templates.

QB Wish List #5 – Help for Undeposited Funds.

I feel a little embarrassed about this one, because I don’t have any brilliant ideas for it.

But Undeposited Funds is a problem for many people.

Although I totally understand WHY Intuit uses it, many average QB users do not. I’ve seen so many QB files with tens of thousands of dollars or more accumulating there.

One client even had over a million dollars in that account. Yea, seven figures. Yikes!

Plus, it’s not fun to clean up. I get paid good money to clean up stuff like this, and I don’t like to do it.

I do know this: I liked it better when we could select the “Deposit To” account in the Receive Payments and Sales Receipt screen. With QB 2005 it got changed to a Preference, and the jury is still out as to whether this made things better.

What do you think? Do you have a great idea for this problem? Do you think making it a Preference was a good change?

QB Wish #6 – Reconcile & New, Reconcile & Close.

Here’s a small little change I’d like to see. And it’s not really a problem, just a nice feature I’d like to see added.

You know how there’s a “Save & New” and a “Save & Close” button at the bottom of most screens?

I’d like to see something similar on the Reconciliation screen. When we’re finished, we could click “Reconcile & New” if we want to reconcile another account, or “Reconcile & Close” if we’re done.

“Reconcile & New” will re-open the Begin Reconciliation screen after going through the other screens. “Reconcile & Close” will finish the reconciliation as normal.

QB Wish #7 – Strong warning when posting to a COGS account and assigning a customer.

Here’s what happens. People click the Expenses tab from the Write Checks, Enter Bills, or Enter Credit Card Charges screens when entering an expense for a customer.

Instead of selecting an expense account, they select a COGS account. They then select the appropriate customer in the customer:job column.

Important yet overlooked detail: the billable column along the far right side is not functional.

Why this is a problem:

It creates unbillable “Unbilled Costs.” These will forever show on the Unbilled Costs report, but when the Time/Costs button is clicked on the Invoice screen, they do not appear in that window.

This means that they can never be dropped into a customer’s invoice! The Unbilled Costs report becomes cluttered. The only way to fix it is to setup an item pointing to the same COGS account, and change each individual transaction.

I’d like to see a warning when people do this, a strong warning. One that explains how unbillable “unbilled costs” will be created if the user continues.

Or, QB can simply not allow the transaction to occur. Either way is fine with me. (I don’t like to see people post directly to COGS anyway).

So there they are – my QB Wishes.

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What Others Have Said

Click below to see contributions from other visitors to this page…

A tip regarding QB Wish #1 – unapply vendor credits
Something that I discovered is useful in unapplying vendor credits is to:

– open the credit memo
– change it to a bill instead of a credit
– save …

What About a Classy Register?
I wish we could have the “class” available in the “register” view so that you wouldn’t have to open the split in order to class an item. So much clicking!! …

QuickBooks Reconcile Suggestion
I wish that you could “Unmark” only the deposits OR just the payments if you need to start over. As it is, you have to “Unmark” everything, deposits on …

I wish I could hide old transactions so that only transactions for the current year appear in the register.

I would also like to be able to save transactions …

Credit Card vs Bank Accounts
I find it really irritating and frustrating that Quickbooks seems to think that a credit card is a completely different animal than a check. If you pay …

Automatic prior year warning – closing date
I think it would be great if after January 31, QuickBooks would warn you when posting transactions to the previous year.

It would save people from making …

Grey out reconciled transactions when reconciling, and allow search for amount
I’m a novice user, so PLEASE tell me if I just can’t find these features! When I reconcile, I work off a paper bank statement, and here’s my problem: …

Regarding the Credit “unapplyment” issue.
I don’t have an answer but you may get told of this work around a lot. Rather than delete the credit just hit the button that switches it to a bill and …

Practice Sets
Either incorporate into QB or sell separately complete practice sets to use when learning QB.

QuickBooks Payroll in Progress
I get time slips at different times after the pay period ending. I would like to enter the time slips as they are received and then when they are all entered, …

Invoicing Customers with Payment Plan
Invoicing Customers with Payment Plan

I have just started using QuickBooks and it would be very helpful for our company if we could invoice and set …

Vendor Discounts
Vendor discounts and A/P filter

When you go into the “pay bills” screen you see all bills that are due, but sometimes you just want to work on one vendor. …

Items with Journal Entries
Items with journal entries.

Journal entries really should/could be attached with items.

Jennifer replies:

This is a good idea that I’ve …

Average cost for inventory?
QuickBooks needs a more sophisticated Inventory system such as FIFO and/or LIFO. Hardly anyone uses average cost for inventory.

Jennifer replies:

Accountant’s copy problems
Suggestion regarding accountant’s copy problems.

I wish the Accountants Copy transfer process was more robust. If a single transaction has an error, …

sales by item report by class and day
i wish very hard that i could run a sales by item report by day and class at the same time i can now only do one or the other.

Jennifer replies:

Price Levels In Estimates
My contractor client uses several price levels – for dealers, homeowners, retail, etc. He creates estimates for them but is NOT able to use the price …

More report functions
I would like more choices in reports…I am a controller and mainly use QB for reports for upper management…I want tons of comparison reports that I …

Receiving Payments for Multiple Properties
A reader has a wish about receiving payments for multiple properties in QuickBooks.

Hi Jennifer,

I do bookkeeping for an HOA and some customers …

Previous Bank Reconciliation Reports
Why can’t you print previous bank reconciliation reports? I can only go back one month. I try to remember to dump them to Excel, in case I ever need a …

Tomorrow on Reports
I would like a choice in the date field in reports in QuickBooks that would be “tomorrow”.

I generate invoices for products that will be produced during …

Names on Reports
I wish preparing reports in QuickBooks without revealing clients’ names was easier!

Jennifer replies:

Hmmmm…. I’m not sure what you are referring …

Undeposited Funds Preference
I’d like to see the screens simplified.

For example, in the “Receive Payments” screen, “Undeposited Funds” account is defaulted.

To turn it off I …

Tax Line Assignment Instructions
I am a contractor trying to do my own taxes as an LLC, on TurboTax. Obviously, QB tax line assignments have to be set up properly for an accurate return. …

Correct Mistakes Easily
I wish that it was easier to go back and correct mistakes.

Jennifer replies:

Not to make light of your frustration, but QB is *extremely* forgiving …

More letter templates
I am a co-owner and office manager of our construction company. I alone have to run the office, while my husband manages the field. I wish QB offered a …

Job Status Displayed on Timesheet
I’d like to see the Job Status displayed when selecting the Customer:Job from the drop-down menu when entering hours into the weekly timesheet.

I am …

Better Report Information
I wish the help menu was more extensive and allowed more information on reports and general ledger.

Jennifer replies:

I agree that the internal QB …

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